As businesses and organizations look for new ways to manage information, they’re looking to key partners to help simplify and streamline their document processes. With a Xerox multifunction printer, you can scan to create both a print and digital copy of any document that can then be easily archived, stored, shared, retrieved, emailed, faxed or printed. Managing documents more effectively, controlling costs associated with documents and document processes, and using resources more efficiently is increasingly important to businesses and IT organizations.

Here are six things to consider when evaluating the scanning feature in a multifunction device. 

1. Ability to meet the different needs within your workgroup through a range of scanning speeds, document handling capacity and scalable features
2. Concurrency of scan/fax/print/copy functions so that more than one function is available at a time
3. Variety of file compressions; small sizes to reduce network traffic and large sizes for fine detail
4. Security features to control access and comply with information security policies, such as user authentication, secure address books, file encryption and file deletion
5. Scanning software solutions available that can simplify workflow and integrate scanned documents easily with other applications and document management systems
6. Scan to destination options such as scan to email, PC, network, USB memory devices

Download your free copy of “Smarter Document Management” www.greenpages.com/news-events/newsletters/xerox-document-mangt-mfp.pdf

For more information on the latest Xerox Multifunction Devices contact your GreenPages sales rep at
1-800-989-2989.